Nominations 2021

QUALIFICATIONS FOR STATE OFFICE

The California Academy of Nutrition & Dietetics (CA Academy) holds elections annually for the Executive Board, Nominating Committee, and Delegates to the Academy of Nutrition & Dietetics (the Academy). General qualifications for these offices are described below.

Nominations should be made via this link and completed by August 15, 2020. Deadline for applications for nominees will be September 1, 2020. Applications will be emailed to nominees for review and response upon nomination. 

 General Qualifications for CA Academy Elected Officers

Candidates shall:

  1. Maintain Active, or Retired membership in The Acadmey and Registrtion with the Commission on Dietetic Registration (CDR) 
  2. Have an official California address. 
  3. Not hold other elected offices in the CA Academy, the Acadmey, a Dietetics Practice Group of the Academy, or an office in a District.
  4.  If currently holding any of the offices listed under (3) the term must be completed prior to start of the elected position.                                                                                                                     
  5. Should have experience with the Committee or Council for which running.                                                                                                                                                                                                 
  6. Not hold an elected office or be appointed to a vacancy while employed by the CA Academy.                                                                                                                                                                   
  7. Have demonstrated ability to cooperate and work well with others to accomplish common goals.                                                                                                                                                           
  8. Have demonstrated leadership skills in dietetic association activities.                                                                                                                                                                                                               
  9. Have demonstrated good communication skills.                                                                                                                                                                                                                                             
  10.  Have knowledge and understanding of the goals of the CA Academy.                                                                                                                                                                                                         
  11. Cannot be a nominee on any District, Academy, or Dietetics Practice Group ballot, if on the CA Academy ballot.
  12. Shall expect to assume some non-reimbursable expenses.

SPECIFIC QUALIFICATIONS (Not listed in prioritized order)

 President-Elect [serves one (1) year as president-elect starting June 1, and on June 1 of the following year shall automatically become President of the CA Academy, and on June 1 of the following year shall serve one (1) year as Immediate Past President]

  • Shall have been an elected officer of the Academy, the CA Academy, a District, or a Dietetic Practice Group.
  • Shall have the necessary time available for CA Academy work.
  • Shall not have held the position of President-Elect, President, Past President. 
  • Shall have good organizational skills.
  • Shall have time to travel. Requires approximately 13-15 days travel and meetings.
  • Experience with allied health organizations and an understanding of public policy is desirable.

Vice President, Communication (Shall serve for two (2) years.) (Takes Office June 2021)

  • Shall have been an elected officer of Academy, CA Academy, District, Dietetic Practice Group, or Awards Committee Chair during the last 10 years or an active participant of this Council during 2 of the last 5 years.
  • Shall have time to travel. Requires travel to Executive Board meetings as needed. Requires approximately 10-12 days travel and meetings.

 Vice President, Education (Shall serve for two (2) years) (Takes Office June 2021)

  • Shall have been an elected officer of the Academy, CA Academy, District, Dietetic Practice Group, or Awards Committee Chair during the last 10 years or an active participant of this Council.
  • Shall be an active faculty member in an accredited/approved dietetic education program.
  • Shall have time to travel. Requires approx. 10-12 days travel and meetings.

 Delegate [Shall serve a three [3] year term.]

  • Shall have been an elected officer of the Academy, the CA Academy, a District, or a Dietetic Practice Group.
  • Shall have time to travel. Requires approximately 15-17 days travel and meetings.
  • Shall expect to assume some non-reimbursable expenses.
  • Shall have demonstrated ability to clearly communicate issues and actions of the Academy and the CA Academy.
  • Shall be limited to two (2) consecutive terms.
  • Elections will be structured so that no more than 2 geographically based Delegates would be elected in any one year.

Delegate Geographical: Shall reside in area of nomination

Area 1 -- Bay Area District, Silicon Valley (Takes Office June 2021)

Area 2 -- Northern Area Districts, Diablo Valley Districts (Takes Office June 2023) 

Area 3 -- Coastal Tri Counties, Central Valley (Takes Office June 2022)     

Area 4 -- Los Angeles, Inland Districts (Takes Office June 2021)     

 Area 5 -- San Diego, District Orange Districts (Takes Office June 2023)

 Nominating Committee Members shall serve for a two (2) year term. Three (3) members are elected for odd numbered years and two  (2) members are elected for even numbered years.

  • The candidate who receives the most votes serves as chair in the second year of the term.
  • The Nominating Committee is a non-board committee.
  • Shall have been an elected officer of the Academy, the CA Academy, a District, or a Dietetic Practice Group.
  • May not hold any other office in the Academy, the CA Academy, a District, a Dietetic Practice Group at the time of assuming office.
  • May not be placed on the ballot for any other office in the Academy, the CA Academy, a District, or a Dietetic Practice Group while serving the first year on the Nominating Committee.

JOB DESCRIPTIONS

Subject to updates during the Policy and Procedure Review Process

 PRESIDENT-ELECT

Term of Office:  Three year term (One year, followed 1 year as President and then followed by 1 year as Immediate Past President) 

 Major Duties and Responsibilities:

  1. Serves as a member of the Executive Board, the Executive Committee of the Board, the Human Resources Committee and the Finance Committee.
  2. Shall become acquainted with all duties of President and other officers, councils and committees.
  3. Performs functions of office in absence of the President.
  4. Serves as Chair of the Annual Conference Program Planning Committee.
  5. Assumes responsibility for Alliances and other committees and task forces as assigned by the President.
  6. Serves as an ex-officio member of all committees and councils.
  7. Report to the EB on Leadership Institute proceedings, if held.
  8. Attends Academy Leadership Training, if hasn’t attended in the past, if held, and attends the ACADEMY President-Elect training, if held.
  9. Attends Academy Advocacy Summit in Washington, DC and California Academy’s Public Policy Workshop - CA in Sacramento.
  10. Updates the President-Elect section of the Procedure Manual, as scheduled.
  11. Submits an annual end-of-the year report of President-Elect's activities and accomplishments of assigned Goals/Objectives of the CA Academy Operational Plan, as well as future recommendations, by June 15th to the President.
  12. Actively seeks, develops, and pursues at least two potential CA Academy candidates for this position while serving in this capacity.

 Committees Reporting to President Elect:

Annual Conference Program Planning Committee

 VICE PRESIDENT, COMMUNICATIONS

Term of Office: Two years.  Assumes office in June of odd numbered years.  Can be re-elected for a maximum of 2 consecutive terms.

 Major Duties and Responsibilities:

  1. Facilitates the advancement of communication through the Communications Council.
  2. Acts as liaison between the Council and Executive Board; attends Executive Board meetings.
    • Assumes responsibility for administration and operation of Council.
    • Coordinates Council meeting arrangements for various events and meetings with the Executive Board and the California Academy Executive Director.
    • Prepares Council meeting agenda and emails with informative materials to all Council members at least two working days prior to meetings. Presides at all meetings of the Communication Council.
    • Appoints ad hoc committees and task forces and designates chairmen, as needed.
    • Reviews activities and reports of ad hoc committees and task forces with chairmen prior to Council meetings.
    • Reports all actions of meetings to Executive Board.
    • Oversees action plans of Council to accomplish the assigned council goals and objectives of the California Academy Strategic Plan.
    • Prepares Council budget and submits to California Academy Secretary/Treasurer. Monitors Council adherence to established budget.
  3. Reviews and approves California Academy EB and Communication Council minutes.
  4. Serves as a member of Strategic Planning Team
  5. Coordinates development of Action Plans for Council's assigned goals and objectives of the California Academy Operational Plan
  6. Represents Council at other meetings as necessary.
  7. Oversees and maintains strong communication with all committee chairs reporting to the VPCC; monitors and evaluates committee chair activities, approves all committee expenditures and replaces committee chairs when vacancies occur.
  8. Updates Council section of Policy and Procedures as needed.
  9. Maintains strong communication with Executive Board Members, Council Members and Foundation Communications Director.
  10. Submits an annual end-of-the-year report of Council's activities and accomplishments of assigned Goals/Objectives of the California Academy Operational Plan, as well as future recommendations, by June 15th to the President and Executive Director
  11. Recruits volunteers for council positions as needed.
  12. Actively seeks, develops, and mentors at least two potential candidates for this position while serving in this capacity.
  13. Oversees website content and updates as needed

Communication Council Committees Reporting to the VP: 

  • Website Review Committee
  • Social Media Committee

VICE PRESIDENT, EDUCATION 

Term of Office: Two years.  Assumes office in June of odd numbered years.  Can be re-elected for a maximum of 2 consecutive terms.

Major duties and Responsibilities:

  1. Actively serves as a voting member of the Executive Board:
    • Attends all meetings.
    • Reviews and approves EB and Education Council minutes.
    • Reports all actions of Council meetings to the Executive Board.
  2. Manages and directs Education Council activities.
    • Develops, implements and completes action plans and initiatives identified/assigned through the strategic plan.
    • Responsible for administration and operation of the Education Council and all education-related task forces.
    • Responds to any emails pertaining to education programs, ACEND- or CDR-related questions.
    • Coordinates with support staff, the Academy President-Elect and the Annual Meeting planning committee:
    • Coordinates the student-track (education) and Student Reception at the annual conference.
    • Provides Council meeting agenda, agenda items, and emails with informative materials to all Council members in a timely manner. Presides at all meetings.
    • Reviews and approves the annual budget for Education Council. Monitors adherence to established budget with the California Academy Executive Director.
    • Coordinates Council meeting arrangements for all approved meetings that may include: Leadership Institute, Interim Meeting Conference Calls, Annual Conference or other meetings as necessary ( in coordination with Executive Director.)
    • Secures Speaker Lounge management and supports presiders and speakers during the annual meeting, with help of student volunteers.
      • Organizes and supports dietetic program student volunteers for annual meeting, including the training of student volunteers to host meeting rooms.
    • Provides website updates as needed.
    • Submits an annual end-of-the-year report of Council's activities and accomplishments of assigned Goals/Objectives, as well as future recommendations, by June 15th to the President.
  3. Serves as liaison to all operating councils of California Academy.
  4. Serves as a liaison between the California Academy and the educational institutions within California to help disseminate important California Academy activities to the Directors of accredited programs in these institutions.
  5. Actively seek, develop, and mentor at least two potential California Academy candidates for this position while serving in this capacity.

DELEGATE

Term of Office: Three-year term.

Purpose:The Academy of Nutrition and Dietetics’ House of Delegates governs the profession by providing a forum for membership and professional issues and to establish and maintain professional standards of the membership. Issues affecting each member are discussed and acted upon. The House identifies and prioritizes trends and recommends policy and strategic direction for the Academy. Members of the Delegates Council represent membership to the Academy's House of Delegates; they seek opinions on strategic and professional issues scheduled for deliberation.  Delegates provide a two-way communication channel between members and the Academy.  The Executive Director will serve as an ex-officio Delegate Council member.

Composition, Terms of Office: The Delegates Council is composed of delegates elected by the membership.  The number of delegates is determined by the Academy-derived formula every three years.  Delegates are nominated from geographic areas and are elected by the entire membership on a rotating basis.  The Academy currently has allocated five delegates from California to participate in House functions on behalf of the total membership.  The term of office is three years; new delegates take office June 1.   Individuals may serve as a delegate no more than two consecutive terms and may be re-elected after a break in service.  In the case when a 2-term past delegate is appointed to complete a vacated term due to withdrawal or removal, that delegate may run and be elected to serve two consecutive terms of office.

Reports to:  Chair of Delegates

Meetings: Delegates meet as a council to discuss issues, plan testimony, develop surveys for members input, review input from members, etc.  Delegates meet face-to-face as agreed during other regularly scheduled meetings FNCE or the California Academy Annual Conference.  Conference calls and other communications are used, as needed.

Duties and Responsibilities: Delegates are active in the national association and the state association, so they are governed by the by-laws of both.

 At the State Level: Each District is assigned a specific delegate to represent their interests.

  1. Communicate and clarify issues and actions of the Academy to members through district communications, council meetings, state meetings and through other means of communication.
    1. Attend at least two meetings for each district they represent per year to inform the district board and members in person about delegate issues, the Academy and the California Academy updates. (Reimbursement is provided for mileage to each district twice per year for each delegate if submitted to chair of delegates in a timely manner).
    2. Write at least two delegate articles each year with the latest HOD updates obtained from the HOD communications and website, including current strategic and professional issues and meeting outcomes, as well as any other Academy news.
      1. These articles will be emailed during your assigned months to all California delegates on our electronic mailing list and used by each delegate to personalize and distribute to their districts, ensuring regular communication by delegates to their district. This will provide a HOD update to each districts 10 months out of the year that can be inserted into newsletter, handouts and/or emailed to members. 
      2. These articles will also be used to insert into the CA Academy e-news updates in months that articles are requested.
  • If a delegate cannot write their assigned article it is their responsibility to switch with another delegate prior to the month due and ensure it is still completed that month prior to any communication deadlines.
  1. Attend the California Academy Annual Conference each year (California Academy reimburses most travel, hotel accommodations and some per diem if within budget limits and submitted to the Chair of Delegates in a timely manner for this meeting.
  2. The delegates registration will be comped to the CA Academy Annual Conference and registration will be completed via staff. Attend California Academy meetings as per approval in annual budget.  Participate in quarterly delegate conference calls set up by Chair of Delegates.
  3. Submit annual report of activities accomplished for the year to Chair of Delegates each year.
  4. Encourage local interest in the Academy issues and active feedback on Academy issues.
  5. Assure review and alignment of state and district bylaws with Academy governance guidelines.
  6. Accept resolutions and/or input re: major issues from district/state members.
  7. Actively participate innational meetings of the House of Delegates and/or tele-conference to present state concerns and issues. Vote as an informed, responsible individual using new and/or clarifying information presented at House meetings as well as California Academy membership opinion.
    1. Attend the fall HOD meetings (fall travel to HOD meetings is paid for directly by the Academy by booking through the Academy). Fall HOD meeting hotel accommodations and a per diem is reimbursed by California Academy within budget limits and when submitted to Chair of Delegates in a timely manner. 
    2. The delegate is responsible for their own FNCE® registration and most other meeting expenses.
    3. Participate in virtual HOD meetings during the year (requires no expense).
    4. If a delegate cannot attend a HOD meeting they must get a proxy that needs to be approved by the Chair of Delegates and then submitted to HOD prior to the meeting).
  8. Accept additional leadership responsibilities designated by the organization:
    1. Delegate representatives are assigned to each California Academy Council.
      1. Delegate representative to Public Policy Council must attend Public Policy Day in Sacramento (California Academy will reimburse registration if submitted to Chair of Delegates for prior approval).
      2. Delegate representative assigned to other councils must attend their council meeting at the California Academy Leadership Institute and conference calls throughout the year.
    2. Serves on the Strategic Planning and ad hoc task forces as assigned
    3. Works with the Membership council to identify district California Academy nominations for the Academy awards – announce the Academy awards and deadlines to districts and assist in nominations.
    4. Assists in identifying potential national Academy ballot candidates and moving a nomination forward (as applicable).

 At the National Level:

  1. Attend and actively participates in the House of Delegates meetings by:
    1. Making motions, discussing, and voting on issues and resolutions brought before the group
    2. Maintaining awareness of fiscal ramifications of House actions
    3. Identifying topics for future deliberations at House of Delegates meetings
    4. Accepting appointments to committees and completing assigned tasks
    5. Maintaining communication with HOD leadership and responding to requests from House committees.
    6. Promoting communication between the national and the California Academy. Informs House leadership of ideas or concerns related to functions of House or membership council.
    7. Reports back to state officers and members using state communication mechanisms.

NOMINATING COMMITTEE 

Policy:  The Nominating Committee and Executive Director are all responsible for nomination and election process and work closely together to ensure that elections are held in an efficient, fair and timely manner. Identify and encourage qualified members to be nominated

 Affirmative Action California Academy should seek leaders from underrepresented groups

Composition and Term of Office: The Nominating Committee is composed of five elected members. Three members are elected in odd years to serve a two-year term and two members are elected in even years to serve a two-year term.  The person receiving the most votes serves as chair in the following year.  Immediate Past President serves as an ex-officio member of the Nominating Committee

Duties and Responsibilities:

  1. Nominating Committee:
    1. The Nominating Committee shall compile and finalize the slate of nominees to be voted on by the members.
    2. Post-election, the Committee notifies all candidates of results.
  2. Executive Board
    1. Develop ways to encourage Leadership (Candidate) development in a systematic way.
    2. Identify and personally contact at least 3 members who have the potential characteristics and basic qualification to serve in an elected office
  3. Executive Director The ED provides support to the nominating committee, including:
    1. Providing support to the Nominating Committee, and prepares the candidate information summary
    2. Manages the set up and monitoring of online voting.
    3. Relays voting results to the Nominating Committee. 

Nominations should be made via this link and completed by August 15, 2020. Deadline for applications for nominees will be September 1, 2020. Applications will be emailed to nominees for review and response upon nomination. 

CEUs for participating as a volunteer

Holding an elected or appointed office in a dietetics or dietetics-related national, state, or district organization that contributes to the acquisition of leadership skills and professional development can be awarded CPEUs under activity type 190. Professional Leadership/Precepting. You must complete the term of office during the current recertification cycle. You may also receive CPEUs if you have been elected for a position but have not yet taken office, as long as a preliminary term has been specified. Training on the topic of professional leadership would not qualify under this activity type (see 150 Interactive Workshops or 170 Lectures/Seminars).

 A maximum of 3 CPEUs per year or a total of 15 CPEUs per 5-year reporting period can be awarded for this activity.